UNDP Common Services Office in Copenhagen, Denmark is seeking a new intern

28-04-2015

Title:                            Intern [non-remunerated post]
Organizational Unit:    Common Services - Copenhagen
Duration:                     Six Months (15th May – 14th November 2015)
Supervisor:                 Admin Specialist


FUNCTIONS

The UN City Common Services Unit provides operational support services to the UN agencies residing in the UN City premises in Copenhagen

Under the guidance of the Common Services Manager and the direct supervision of the Admin Specialist, the intern will assist common services in various administrative support services, provides daily support to the unit in different areas and helps Common Services in maintaining client-oriented services.
More specifically, the intern will work within the CS Unit and contribute to the following tasks:

  • Assists in the implementation of the UN Business Operations Strategy (Bos) for Copenhagen
  • Prepare/build a Business case for Common Services‘ Client Orientation 
  • Support to any ad hoc activities related to Common Services
  • Update UN City Intranet pages related to services provided by the Common Services Unit and act as the focal point of the UNCITY Intranet (CS Unit pages only)
  • Attend meetings and take minutes as required


TRAINING COMPONENTS AND LEARNING ELEMENTS

As a full member of the CS team, the intern will:

  • Participate in in-house Training opportunities (if any) as applicable
  • Learn the structure, mechanisms, policies and practice areas of UNDP
  • Participate in dedicated trainings and UNDP online learning tools
  • Strengthen his/her effective client orientation/customer care skills
  • Participate in working groups


General Conditions

Interns’ Expenses

Interns are not financially remunerated by UNDP. All costs connected with an intern's participation in the program must be borne by:

  • the nominating institution, related institution or government, which may provide the required financial assistance to its students;
  • the student, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.


Insurance
UNDP accepts no responsibility for the medical and life insurance of the intern or costs arising from accidents and illness incurred during an internship.
Applicants for internship must show proof of valid medical and life/accident insurance for the duty station for which they will work. It must include adequate coverage in the event of an injury or illness during the internship which:

  • requires transportation to the Home Country or Country of Residence for further treatment

Third-party claims:
UNDP is not responsible for any claims by any parties where the loss of or damage to their property, death or personal injury was caused by the actions or omission of action by the interns during the internship.

Subsequent Employment
The purpose of the Internship Program is not to lead to further employment with UNDP but to complement an intern’s studies. Therefore, there should be no expectation of employment at the end of an internship. Should an offer of employment be envisaged, a 3-month break, from the end of the internship, must be respected. Interns cannot apply for posts during the period of internship.

Status

  • Interns are considered gratis personnel. They are not staff members.
  • Interns may not be sought or accepted as substitutes for staff to be recruited against authorized posts.
  • Interns may not represent UNDP in any official capacity.

Competencies

Core Competencies:

  • Demonstrate commitment to UNDP’s mission, vision and values;
  • Display cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

  • Focus on result for the client and respond positively to feedback;
  • Consistently approach work with energy and a positive, constructive attitude;
  • Remain calm, in control and good humored even under pressure.

Required Skills and Experience

UNDP may accept interns providing the following conditions are met:

Enrolment

  • Enrolled in a bachelor/master program in a graduate school (second university degree or higher in business or Public Administration, Social Sciences, Operations Management, or related field) at the time of application and during the internship (if a candidate is graduating before the internship period begins, they are no longer eligible); or
  • Pursuing their university/college studies, having completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree, if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
  • Not have graduated prior to the beginning of the internship.

Skills

  • Proficiency in English required. Fluency  in Danish is an asset;
  • Computer literate in standard software applications;
  • Demonstrated keen interest in the work of the UN, and of UNDP in particular, and have a personal commitment to UNDP's Statement of Purpose and to the ideals of the UN Charter; and
  • Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views

Interested candidates for the internship must submit their application to Nesreen Al-Hebshi along with their CV by e-mail to: Nesreen.al-hebshi@one.un.org.

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